Privacy Policy

The Van Tienhoven Foundation for International Nature Protection Privacy Protocol

Effective date: 01-01-2021 (updated in January 2022).

The Van Tienhoven Foundation for International Nature Protection (VTS) ((“us”, “we”, or “our”) operates the https://www.vantienhovenfoundation.com website, referred to in this policy as “our website”.

The Van Tienhoven Foundation for International Nature Protection, hereafter referred to as “VTS” is a Dutch endowment fund registered at the Chamber of Commerce under the KvK number 41198656 in the Netherlands.

The mission of VTS is to promote the protection, conservation, and sustainable use of ecosystems and its living organisms, whereever these are threatened or under pressure outside the Netherlands.

Definitions

Our website

Our website is https://www.vantienhovenfoundation.com operated by VTS.

Personal Data

Personal Data means data about a living individual who can be directly or indirectly identified from those data.

Usage Data

Usage Data is data collected automatically either generated by the use of our website or from the website infrastructure itself (for example, the duration of a page visit).

Cookies

Cookies are small files stored on your device (computer or mobile device).

VTS

Refers to the Van Tienhoven Foundation for International Nature Protection.

Collection of Data

We collect different types of information for various purposes, depending on the nature of your interactions with us.

Types of Data Collected

Personal Data

While using our website, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you (“Personal Data”). Also, personal details of the grant applicants are automatically collected. Personally identifiable information may include:

• Personal details – automatically collected of grant applicants: First name and last name, Job title, Phone number, and Email address.
• Your personal interactions with us. We collect information about your interactions or conversations with us and our people, for example emails you write to us to make enquiries or grant applications.
• Personal information contained in correspondence. We may keep a record of information attached to or included in correspondence, such as project reports, Curriculum Vitae’s, and photos.
• Cookies and Usage Data
  

Project Data

Project details of grant applicants are automatically collected. In addition, grant applicants are able to provide more project details when requested during the application assessment or if you have received a grant and have a project page on the public website. Project details may include:

• Project details – automatically collected of grant applicants: All information related to the application form, such as name of the organization, website, contact information, description of the organization, project location, project title, project summary and activities, scientific & vernacular name of focal species, grant height, project status.
• Additional project details – optional, only provided by grant applicants upon request during the application assessment process: Information in support of the application such as additional information about the organisation, past achievements and projects, references, additional project information.
• Personal details – optional, only collected if you actively have provided additional information during the application assessment process: Information may include supporting material for the application, such as pictures, reports, references, and awards.
  

Usage Data

We may also collect information on how our website is accessed and used (“Usage Data”). This Usage Data may include information such as your computer’s Internet Protocol address, browser type, browser version, the pages of our website that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

Tracking Cookies Data

We use cookies and similar tracking technologies to track the activity on our website and we hold certain information.

Cookies are files with a small amount of data which may include an anonymous unique identifier. Cookies are sent to your browser from a website and stored on your device. Other tracking technologies are also used such as beacons, tags and scripts to collect and track information and to improve and analyse our website.

Examples of cookies we use:

• Session Cookies. We use Session Cookies to operate our Service.
• Preference Cookies. We use Preference Cookies to remember your preferences and various settings.
• Security Cookies. We use Security Cookies for security purposes.
  

Use of Data

How we use your data will depend on the interactions we have.

• Raise visibility. We raise visibility and help others find your project page on our public website. For this purpose we use project details and information on your project page. You can influence which information is displayed on your project page. However, leaving essential information out can result in your project not showing up in search results.
• Communicate. We use your contact and personal details to communicate with you. This may be the case when you contact us with a query or other type of message, or when we send a service message, such as security or legal notice.
• Conduct research and surveys. Polls and surveys are sometimes conducted by us or our partners in order to improve our work. You are never obligated to respond to polls or surveys, and you have choices about the information you provide. We may also use your data to conduct research and produce insights into the grant making market. For example, we may use your data to generate statistics about how grants are given, which geographical distributions and trends we see in grants given for specific topics or species groups.
• Support, Secure and Investigate. We use data (which may include your personal data or communications) to investigate, respond to and resolve complaints and to address technical issues like bugs. We may also use this data for security purposes or to prevent or investigate possible fraud or other violations of our privacy policy.
  
  

Children’s Privacy and Collection of Sensitive Information

Our website does not address anyone under the age of 18 (“Children”). We do not knowingly collect personally identifiable information from anyone under the age of 18. If you are a parent or guardian and you are aware that your Child has provided us with Personal Data, please contact us. If we become aware that we have collected Personal Data from children without verification of parental consent, we take steps to remove that information from our servers.

We don’t collect sensitive personal data such as information on your religion, race or health.

Sharing and Transfer of Data

Your information, including Personal and Project Data, may be transferred to – and maintained on – computers located outside of your state, province, country or other governmental jurisdiction where the data protection laws may differ from those from your jurisdiction. In case your information is transferred to our partners in such countries, we will make sure that appropriate safeguards have been taken by either confirming that the third country is deemed ‘adequate’ by the European Commission or signing Standard Contractual Clauses (issued by the European Commission) with the third party in question.

Upon submission of an application, grant applicants agree with the ‘privacy policy’ of the van Tienhoven Foundation, and agree that (meta) data from the application may be published in the public domain via a Creative Commons license CC-BY-4.0 with proper citation to the grant applicant’s organization. The Van Tienhoven Foundation will provide the grant application with information prior to such publication. If data is shared with third parties, the CC-BY-4.0 license is also in effect.

In accordance to the use of data described above, where relevant, we may share data including your personal information with third parties such as:

• Partners. The Partners are donor organizations that agree to the use of data described in the section above. As Partners, they provide data of their grant applicants or winners and they are able to view, edit and export data. This allows them to raise the visibility of the projects they support, to endorse, to connect with new projects and potential grantees and to conduct their own research, for example.
• Academic partners. Academic partners are scientific institutions and individual scientists that may use data provided to us to investigate trends in small grants for nature conservation.
• Service Providers. We use service providers to perform services like website maintenance and hosting, analysis, fraud detection, marketing, site development, financial audits and payments. They will have access to your information as reasonably necessary to perform these tasks on our behalf and are obligated not to disclose or use it for other purposes.
• Legal entities, government agencies and authorities. We may share your information with other international third parties such as regulatory- and tax authorities, courts and government agencies to comply with our legal obligations or where such disclosure may be permitted or required by law, subpoena or other legal processes. It is also possible to disclose information about you if we are convinced this is necessary to investigate suspected illegal activities, to defend ourselves against any third-party claims or allegations, or to exercise or protect the rights and safety of our members, personnel or others.
• Sale, merger or change in control. In the event of a merger, sale or re-organisation, your Personal Data may be shared or disclosed to any successors of our website for them to use in the manner set out in this Privacy Policy.
  

Security of Data

The security of your data is important to us and we use a variety of technical and operational security measures to protect your personal and project information. For example we:

• Work as much as possible with a paperless administration
• Secure our website with a SSL certificate
• Ensure the physical security of our offices
• Ensure the physical and digital security of our equipment, devices and systems by adopting a password protection, encryption and access restrictions
• Regularly monitor our systems for possible vulnerabilities and attacks.

Despite these measures, there is no guarantee that data may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards. When such a breach is detected, data security is restored as soon as possible.

Retention period of Data

We generally retain your personal data and project data until you opt out from our database. When you respond to a message from us with the option to opt out, your personal data and possibly project data is deleted from the server. Retention periods of cookies and usage data may vary but are limited to 12 months maximum.

Links to Other Sites

Our website may contain links to other sites that are not operated by us. If you click a third party link, you will be directed to that third party’s site. We strongly advise you to review the Privacy Policy of every site you visit. We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

Exercise your Rights

We provide options to control your data and visibility. You can opt out at any given moment, which results in complete removal of your personal data and possibly the project data from our server. You can contact us for a copy of your data, and any objections, complaints and questions. To do so, please refer to the Contact page on our website.

If you think we have infringed your privacy rights, you can lodge a complaint with the relevant supervisory authority. You can lodge your complaint in particular in the country where you live, your place of work or place where you believe we infringed your right(s).

Changes to this Privacy Policy

We may update our Privacy Policy from time to time. You are advised to review this Privacy Policy periodically for any changes. The effective date is mentioned at the top of this Privacy Policy.